Adopting the Five Sentences Policy

I’ve always been a fan of Why? I’ve always struggled with the length of my messages. This came back to my attention this week when I was looking through some client chats I had—it was a scroll fest to find the info I was looking for. And I realized, maybe not for the first time, that I am making this harder than it needs to be. So, I’m saying it here for you to hold me to!

Wait, I didn’t click that link, what is

The Problem

E-mail takes too long to respond to, resulting in continuous inbox overflow for those who receive a lot of it.

The Solution

Treat all email responses like SMS text messages, using a set number of letters per response. Since it’s too hard to count letters, we count sentences instead. is a personal policy that all email responses regardless of recipient or subject will be five sentences or less. It’s that simple.


That’s it. Pretty simple, right?

See also:,, and

** To begin using this system, optionally copy this text and paste it into your e-mail signature:

Q: Why is this email five sentences or less?

The site is silly simple, and you probably don’t need to reference it more than once in a blue moon. Here’s hoping I can make a habit of keeping things more brief! And hey, this isn’t an email, you’re not allowed to call me out here for being longer than 5 sentences.

Do you use a similar method? Tell me about it here!

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